Privacy Policy

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Privacy Policy

Information obligations under Articles 13 and 14 GDPR

This Privacy Policy explains the data processing activities associated with visiting our website.

1. Name and contact details of the controller and the organisation’s data protection officer

This privacy information applies to data processing by:

Europäisches Forum für Außenwirtschaft e.V., Königsstraße 46,
EFA Secretariat, D-48143 Münster.

Represented by:

Lars Sandro Gempp, Chair of EFA

Corinna Heyder, Deputy Chair

Dr. Jan Thaler, Deputy Chair

Contact:

Telephone: +49 (0)251/83-27575
Fax: +49 (0)251/83-27564
Email: office@efa-muenster.de

Register entry:

Registered in the register of associations. Register court: Münster Local Court | Registration number: VR 3011

2. Collection and storage of personal data and the nature and purpose of their use

a) When visiting the website

When you access our website www.efa-muenster.de, the browser used on your device automatically sends information to our website’s server. This information is temporarily stored in a log file. The following information is collected without any action on your part and stored until it is automatically deleted:

  • IP address of the requesting computer,
  • date and time of access,
  • name and URL of the requested file,
  • website from which access originates (referrer URL),
  • browser used and, where applicable, your computer’s operating system, as well as the name of your internet access provider.

We process the above data for the following purposes:

  • ensuring that a connection to the website can be established smoothly,
  • ensuring that our website is convenient to use,
  • assessing system security and stability, and
  • other administrative purposes.

The legal basis for data processing is Article 6(1), first sentence, point (f) GDPR. Our legitimate interest arises from the purposes of data collection listed above. Under no circumstances do we use the collected data to draw conclusions about you as an individual.

Information about cookies and the embedding of external content can be found in section 3. Information about analytics tools can be found in section 5.

b) When contacting us by email

You can contact us by email at office@efa-muenster.de. The personal data transmitted in this context, in particular your email address and the content of your message, are used to handle your enquiry.

If your enquiry concerns entering into or performing a contractual relationship with you, processing is based on Article 6(1)(b) GDPR. For other enquiries, Article 6(1)(f) GDPR is the legal basis; our legitimate interest lies in handling and responding to your enquiry.

The retention period depends on the purpose of handling the enquiry, any applicable statutory retention obligations, and any retention necessary for the establishment, exercise or defence of legal claims.

c) When applying for membership

For applications for individual or corporate membership, we provide embedded easyVerein application forms on our website. The provider is SD Software-Design GmbH, Basler Landstraße 8, 79111 Freiburg im Breisgau. The forms are loaded after you have given your consent through the cookie settings.

We process the information submitted in the relevant form to handle your membership application and, if you are admitted, to administer your membership, communicate with you about association matters and bill membership fees. The fields required for the online application are marked in the relevant form.

Data processing for the purpose of joining the association is carried out under Article 6(1), first sentence, point (a) GDPR on the basis of your freely given consent. For this purpose, we require, collect and store the following information from you to handle your membership application and administer your membership:

  • salutation, title, academic degrees, first name, surname,
  • position and department within the company or public authority,
  • a valid email address for communication and the exchange of information and documents,
  • address,
  • telephone number (landline and/or mobile),
  • bank account details for debiting the membership fee.

These data are collected:

  • to identify you as a member of our association;
  • to correspond with you;
  • for invoicing;
  • to handle any liability claims and to assert any claims against you;

Data processing takes place at your request and is necessary under Article 6(1), first sentence, point (b) GDPR for the purposes specified, for the appropriate administration of membership and for both parties to fulfil the obligations arising from it.

The personal data we collect for this purpose are stored until the statutory retention period expires and are then deleted, unless we are required under Article 6(1), first sentence, point (c) GDPR to retain them for longer due to retention and documentation obligations under tax and commercial law (under the HGB, StGB or AO), or you have consented to further retention under Article 6(1), first sentence, point (a) GDPR.

d) When using our contact forms to register for the EFA-Zollrechtstag

To register for the EFA-Zollrechtstag (hereinafter referred to as the event), we offer you the option of contacting us through a form provided on the website. You must provide a valid email address so that we know who the enquiry is from and can respond to it. Further information may be provided voluntarily.

Data processing for the purpose of registering with us for the relevant Zollrechtstag is carried out under Article 6(1), first sentence, point (a) GDPR on the basis of your freely given consent. For this purpose, we require, collect and store the following information from you to organise the event:

  • salutation, title, first name, surname and, where applicable, the name of the company or public authority,
  • number of participants and their names,
  • a valid email address for communication and the exchange of information and documents,
  • address,
  • telephone number (landline and/or mobile),
  • information necessary to organise the event.

These data are collected:

  • to identify you as a participant in our event;
  • to correspond with you;
  • for invoicing;
  • to handle any liability claims and to assert any claims against you;

Data processing takes place at your request and is necessary under Article 6(1), first sentence, point (b) GDPR for the purposes specified, for the appropriate handling of participation in the event and for both parties to fulfil the obligations arising from it.

The personal data we collect for this purpose are stored until the statutory retention period expires and are then deleted, unless we are required under Article 6(1), first sentence, point (c) GDPR to retain them for longer due to retention and documentation obligations under tax and commercial law (under the HGB, StGB or AO), or you have consented to further retention under Article 6(1), first sentence, point (a) GDPR.

3. Cookies

We use cookies on our website. These are small files that your browser automatically creates and stores on your device (laptop, tablet, smartphone or similar) when you visit our website. Cookies do not damage your device and do not contain viruses, Trojans or other malware.

Cookies store information relating to the specific device used. However, this does not mean that we directly learn your identity.

One purpose of using cookies is to make our website more convenient for you to use. For example, we use session cookies to recognise that you have already visited individual pages of our website. These are automatically deleted after you leave our website.

We also use temporary cookies to improve usability. These are stored on your device for a specified period. If you return to our website to use our services, the website automatically recognises that you have visited before and which entries and settings you have made, so that you do not have to enter them again.

We also use cookies to collect statistics on the use of our website and to analyse them in order to optimise our services (see section 5). These cookies allow us to recognise automatically that you have visited before when you return to our website. These cookies are automatically deleted after a defined period in each case.

The data processed through cookies are necessary for the purposes specified to safeguard our legitimate interests and those of third parties under Article 6(1), first sentence, point (f) GDPR.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or so that a notification always appears before a new cookie is created. Completely disabling cookies may mean that you cannot use all the functions of our website.

4. Disclosure of data to third parties

Your personal data will not be transferred to third parties for purposes other than those listed below.

We only disclose your personal data to third parties if:

  • you have given your express consent under Article 6(1), first sentence, point (a) GDPR,
  • disclosure is necessary under Article 6(1), first sentence, point (f) GDPR for the establishment, exercise or defence of legal claims, and there is no reason to assume that you have an overriding legitimate interest in your data not being disclosed,
  • there is a legal obligation to disclose the data under Article 6(1), first sentence, point (c) GDPR, and
  • disclosure is legally permissible and necessary under Article 6(1), first sentence, point (b) GDPR for the performance of contractual relationships with you. This includes, in particular, disclosure of the bank account details necessary for debiting membership or event fees, as well as disclosure to service providers engaged to send information as part of our correspondence with you. Third parties may use the disclosed data solely for the purposes specified.

5. Analytics tools

Analytics and tracking tools are currently not used on the EFA website.

6. Rights of data subjects

You have the right:

  • under Article 7(3) GDPR, to withdraw the consent you have given us at any time. As a result, we may no longer continue the data processing based on that consent in the future;
  • under Article 15 GDPR, to request access to your personal data processed by us. In particular, you may request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the envisaged retention period, the existence of the right to rectification, erasure, restriction of processing or objection, the existence of the right to lodge a complaint, the source of your data if they were not collected by us, and the existence of automated decision-making, including profiling, and, where applicable, meaningful information about its details;
  • under Article 16 GDPR, to request the rectification of inaccurate personal data stored by us or the completion of incomplete personal data without undue delay;
  • under Article 17 GDPR, to request the erasure of your personal data stored by us, unless processing is necessary for exercising the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defence of legal claims;
  • under Article 18 GDPR, to request restriction of the processing of your personal data where you contest the accuracy of the data, the processing is unlawful but you oppose their erasure and we no longer need the data but you require them for the establishment, exercise or defence of legal claims, or you have objected to processing under Article 21 GDPR;
  • under Article 20 GDPR, to receive the personal data you have provided to us in a structured, commonly used and machine-readable format, or to request their transmission to another controller; and
  • under Article 77 GDPR, to lodge a complaint with a supervisory authority. As a rule, you may contact the supervisory authority for your habitual residence, place of work or the registered office of our association.

7. Right to object

If your personal data are processed on the basis of legitimate interests under Article 6(1), first sentence, point (f) GDPR, you have the right under Article 21 GDPR to object to the processing of your personal data on grounds relating to your particular situation.

If you wish to exercise your right to object, simply send an email to: office@efa-muenster.de

8. Data security

Our website uses HTTPS with Transport Layer Security (TLS) to encrypt the transmission of data between your browser and our web server. You can recognise the encrypted connection by “https://” in your browser’s address bar.

We also use appropriate technical and organisational security measures to protect your data against accidental or deliberate manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures are continually improved in line with technological developments.

9. Validity and amendments to this Privacy Policy

This Privacy Policy is currently valid and is dated May 2018.

Further development of our website and the services offered through it, or changes in statutory or regulatory requirements, may make it necessary to amend this Privacy Policy. The current version of this Privacy Policy can be accessed and printed at any time on the website at https://www.efa-muenster.de/datenschutzerklaerung/.